What are the entry requirements for the OVID New Inspector course?

The requirements to become an OVID Inspector are:

  • Master/Chief Engineer Minimum 3 years in command of an offshore Vessel.
  • Class/Warranty Surveyor Minimum 3 years in the offshore industry.

Please note that employees of Vessel Operators are not permitted to become OVID Inspectors.


How do I apply for a place on a New Inspector course?

For those of you who are not employed by an OCIMF member, we will not accept your applications directly. You will need to apply via one of our members, who will then sponsor your application.

Those of you who are directly employed by an OCIMF member, then you can apply directly to us by emailing ovidaccredit@ocimf.org with a copy of your CV. If this is approved, you will then be invited to register in our online system, and will receive all of the information that you require.


What does 'sponsorship' mean?

When we use the word sponsorship, we do not mean this in a financial sense; what it actually means is that one of the OCIMF Member organisations must apply to us on your behalf. If you meet the entry requirements, then you must submit your CV to one of the OCIMF Members; if they are satisfied that you meet the necessary criteria, then they will apply to us on your behalf.


Who are the OCIMF Member organisations?

Please click here for an up to date list of the OCIMF Member organisations.


I am directly employed by an OCIMF Member, does sponsorship affect me?

If you are a direct employee of one of the OCIMF Member then you can apply for a seat on one of our courses without sponsorship (as long as you meet the entry requirements) – we may however require approval from a senior manager at your organisation.


I am not directly employed by an OCIMF Member, and can’t find an OCIMF Member to sponsor me, what do I do?

We do not accept direct applications from third party candidates – unfortunately, without sponsorship from an OCIMF Member, you will not be able to apply to attend an OVID New Inspector course.


Who is responsible for paying my course fees?

Course fees will be either be the responsibility of yourself or your employer. This should be agreed ahead of time.


How much does the course cost?

The fees to attend a 3 day New Inspector course are £800.


What is included in my course fees?

Your course fees cover the cost of the 3 day New Inspector course – this includes lunch and refreshments, and your course materials. Any additional expenses, such as travel and accommodation, are your own responsibility.

We also do not get involved in arranging travel / hotels. If the course is to be held at London, we will provide you with corporate rates for some of our local hotels – however we are not able to make any similar arrangements at the other venues we use for our courses.


How long will my accreditation last?

Your accreditation will last for 3 years from the date you sat the exam as long as you maintain minimum annual inspection requirements. With effect from 1 January 2015, you will be required to perform a minimum of 4 inspections per calendar year in order to retain your accreditation; if you are a direct Marine Assurance employee of the OCIMF member, you will only need to complete 2 inspection per calendar year. If you do not meet this minimum requirement each year, then you will automatically be suspended.

In addition, you will be required to attend a Refresher course during the last 12 months of your accreditation in order to extend it for another 3 years.


What does the New Inspector course involve?

This is a 3 day classroom based course, led by two instructors. You will first learn about the history of OCIMF and OVID; after this, you will learn about our inspection system, how it works, what is involved in an inspection, and then how to carry one out. The 3 day course will end with a 2 part exam, which will test your understanding of the theory involved, and your observational ability.

Within 1-2 weeks of completing the course, you will be advised of your exam marks by email. If you were successful, you will also receive login details for the OVID website; we will then also send you a certificate of accreditation and an ID card by post. You should not plan to carry out any inspections until you have received your ID card, as you must present this at the time of boarding a vessel.


What happens if I fail?

If you fail, then you will be invited to take a resit. You must wait 30 days after your first attempt at the exam before you are able to resit the exams, and the papers that you sit will be different to those you sat at the end of your course.

If you then fail your resit, you will have to wait until 12 months has elapsed from the date of your first attempt, and then will be required to come back and attend the full 3 day New Inspector course. This must be taken after at least 12 months has elapsed, but before 18 months. If you do not attend and pass a New Inspector course during this 12 month timeframe, you will not be allowed to return at a later date.


My application has been approved – what happens next?

In the weeks preceding your specific course, you will receive a number of emails from us that contain important information.

The first email that you receive will be an invitation to register in our online system. This is an online registration form that all candidates must complete – you will need to upload a copy of your CV, evidence of the highest seafaring rank you sailed at (or scanned copy of your qualifications if you come from a professional technical background rather than a seafaring one) and evidence of your DP experience. (This last is only required if you indicate in the online application form that you have DP experience).

Once you have submitted your online registration form, we then have to manually verify it; this can take a few days to do at peak times, as all of the OVID courses are administered by just 1 person. If everything is in order with your form, it is then approved, and you receive a confirmation email. You will also receive an email that contains a link to pay for the course online.

Nearer the course, you will receive an additional two emails. The first of these will contain the joining instructions which tell you where to go, and when, and provides some other relevant information. The second email will contain some attachments that you must save or print, and a link to download the course materials.


What else do I need to do before the New Inspector course starts?

You must email a passport style photograph to ovidaccredit@ocimf.org – this is required for your ID card if you successfully pass the exam. Please see the below document for our photo guidelines.

Guidelines for your OVID ID Card Photo


How do I pay for the course?

Once your completed application form has been approved by us, and your online profile is added to one of our courses, you will receive an automated email which contains a link to pay for the course electronically, with a debit or credit card.

If you are not paying for the course, you can forward the email to the relevant person within your organisation who can then click on the link and follow the instructions to pay for the course.

This is our preferred payment method – however we can raise an invoice for your company if there is no way for you pay with debit or credit card. If this applies to you then please provide us with as much notice as possible; this is very time consuming for us, and we only have one person who does all of the administration for the OVID courses.

Please note that in the event of late payment, the exam results will be withheld until the balance is settled.


I work for a vessel operator – can I apply to be an OVID inspector?

No – we do not accept any applications from candidates who are employed by vessel operators.

If you have any further questions, or would like to discuss your question in more detail, please feel free to contact us on ovidaccredit@ocimf.org

In addition, if you commence employment with a vessel operator while you are an accredited OVID inspector, you must notify us so that we can suspend your inspector account. If you do not notify us and continue to carry out inspections, and we become aware of the fact from another source, then you will be disqualified from being an OVID inspector.


How many inspections must I complete every year?

With effect from 1st January 2015, all OVID inspectors must complete a minimum of 4 inspections every calendar year. If you do not complete at least 4 inspections during 2015, you will be suspended on 1st January 2016.

These requirements may increase in the future.


What are the entry requirements for the OVID Refresher course?

  • You must already be an existing OVID inspector
  • Within the last 12 months prior to your accreditation expiry date
  • Must be incompliance with the annual minimum inspection requirement

From 1st January 2015 you will be required to complete 4 inspections a year in order to retain your accreditation / attend a Refresher course in future. Again, if you are a direct Marine Assurance employee of an OCIMF member then you will only need to complete 2 inspection per year. Please contact ovidaccredit@ocimf.org to advise us if this applies to you.


My accreditation is due to expire and I have not been able to carry out any inspections, what can I do?

Unfortunately, you cannot attend a Refresher course unless you have completed the required number of inspections. If your accreditation expires, then you must attend a full 3 day New Inspector course for which there is a charge applicable.


My accreditation is due to expire and I have carried out inspections, but have not been able to attend a Refresher course yet – what do I do?

You must attend a Refresher course to extend your accreditation. If your accreditation expires, then you must attend a full 3 day New Inspector course for which there is a charge applicable.


How much does the Refresher course cost?

There is no charge for the Refresher course. Refreshments and lunch are provided, but your travel costs and accommodation are your own responsibility.


What does the Refresher course involve?

This is a 2 day course. The course doesn’t go into as much depth, as it aims to just refresh your memories, and give you a summary of the recent changes that you should be aware of – both in terms of OVID itself, and also relevant legislation / industry requirements.


What else do I need to do before the Refresher course starts?

You must email a passport style photograph to ovidaccredit@ocimf.org – this is required for your ID card if you successfully pass the exam. Please see the below document for our photo guidelines.

Guidelines for your OVID ID Card Photo